Time Management Expert | Joecirillo.com

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Office organization is an imperative aspect of running a successful business. Whether you have a home office or an office space, you’ve got to implement office organization that will work for you. For the fledgling business owner, keeping track of everything can often be a daunting and exhausting task.

After all, you have to handle the finances, your existing client relations, get the job done, drum up new clients so the pipeline doesn’t run dry and remember where you put it all at the end of the day. Effective office organization can make or break a business.

Joe Cirillo, author of It’s Your Time, knows this all to well. He has successfully been in business for over thirty years. In 1972, Joe and a partner developed and pioneered the mail-order inserts in bank and oil statements. A decade later Cooper Rand has become the premier firm in a very competitive marketplace.

Joe learned that a key component to his success was his ability to manage time. Little by little Cirillo created his own system for office organization, that helped he and his employees find more time to seek new business. And after all, without new business, you’re out of business.

Cirillo recommends a few organizational items that will get you on the road to office organization:

A two-drawer filing cabinet is a must have, file it once, touch it once and remember it later. And, he suggests, always have labels available so you can file away newly acquired items. Chances are, if it goes in the to-be filed folder you will be searching for it later. A bulletin board is a great way to jot down important items you have to remember, or ideas you come up with now but can’t deal with until later. Often stopping one task to start another will only result in several incomplete projects and more stress.

It’s Your Time will walk you through a process that will get you well on your way to office organization and success.

Time Management

I t’s important to understand the value of time or we can all too easily let time slip away – but the answer is not to try and cram in more than will fit! It’s pretty easy to let time management linger in the back of our minds as something we should do, but simply can’t find the time.

Does this sound familiar? A long morning run before watering and weeding the plants, before going off to an eight-hour work day (plus commute time), a lunch meeting, a 3 p.m. presentation where you’ll need to be fresh and alert, a dental appointment after work, grocery shopping, cooking, an evening tennis game, reading, TV, thinking guiltily about that craft or woodworking project you started in 1998…. And what about unscheduled time-consumers, such as searching fruitlessly for the right-size coffee filter? Or reluctantly taking that phone call from an old windbag friend who has won more talk-a-thons than you have won tennis matches?

If this sounds like a day in your life – or if (tell me it’s not so) you wish your schedule could be this “relaxed,” then you have hit the wall, and have probably bounced off it a few times. You are in task overload and it’s time to apply some time management skills to help you gain back those wasted hours.

So, do you acknowledge that you could benefit from learning to better your time management? Good! You’ve completed step one and you are ready to delve headlong into It’s Your Time, where time management is as easy as one through seven.

Now that you have completed step one, it’s time to determine the factors that have been preventing you from applying better time management skills and organizing the space around you.

Get Organized!!

How many times have you made a New Year’s resolution to get organized? Chances are, more than you can count. The thing about getting organized is that it doesn’t have to be a monumental event, and it can be fun and rewarding.

Joe Cirillo, nationally recognized organizational and time management expert, has recently written a book on this topic. It’s Your Time demonstrates that not only can you easily get organized, but you can have fun doing it too.

“Don’t try to tackle too much at once,” says Cirillo. “ Start in the place where you begin and end your day – the bedroom.”

Cirillo’s book walks you through a process that will have your closets cleaned, your nightstand organized and your slippers ready for wearing, as opposed to hiding from you under the foot of the bed. He explains that clutter is a huge stressor in most people’s lives, so instead of tackling the issue, we tend to store and ignore – which only exacerbates the problem, resulting in more stress.

What Cirillo is good at is getting people to acknowledge that maybe they don’t really need those five pairs of running shoes they no longer wear but haven’t really considering parting with. To get organized, he suggests that you work up the courage to purge those items that you haven’t used, let alone remembered you even own. Once you have a clean closet, cleared of its excess bulk, you will be able to find things more easily and ultimately save yourself time that you have been habitually wasting for years. Isn’t it time you face the challenge and get organized?

Clear The Clutter

Step Three of Joe’s Seven-Step Method: Managing Your Time Begins With Organizing the Space Around You.

The bathroom can be one of the most difficult spaces to keep orderly – and size doesn’t matter as much as you might think. We have a tendency to fill up empty space, so a large room can seem just as cluttered as a small one. Whatever the size of your bathroom, though, I can assure you that my method will fit it.

Let’s talk about all the small stuff that causes clutter and mess. Little items from tubes of lipstick to cans of hairspray seem to appear on surface areas and stay there. The surface next to the sink is likely to be covered with makeup, face creams, shaving cream, razors and razor blades, hair brushes and a blow-dryer, nail and polish remover, toothpaste, toothbrushes, deodorant, facial tissue, and cotton balls. It may even be the holding area for replacement bottles of shampoo and conditioner, waiting for their slot on the tub ledge. (Which, by the way, should only hold items that are used on a daily basis. The patchouli oil your cousin gave you three Christmases ago, the expensive facial mask that turned out not to do much except irritate your skin, the collection of tiny bottles from the hotel where you stayed last August, the slightly musty loofah, the rubber ducky your brother gave you as a joke … all of it needs to be swept off the ledge and into the trash bag.)

Become a better manager of your time!!

Step One of Joe’s Seven-Step Method is accepting that You Could Become a Better manager of Your Time and Space around You.

Time is life’s biggest and richest resource, available to all of us daily. It is what we do with it that is important.

I’ll bet you’ve often said to yourself, “There are not enough hours in the day,” or “If I only had more time,” or “ Well, that was a wasted morning.”

Research has shown that most people lose up to two productive hours each day. The primary reason, the root of the cause, is the clutter and chaos in the space around them: disorganized closets, overloaded drawers, bulging refrigerators and pantries, overflowing trash pails, piles of paper, and a messy car trying to function as your office on wheels. If you’ve ever wandered from room to room looking for a place to eat dinner because their isn’t room for a plate and a glass on the dining room table, you know what I mean. And if you’ve ever given up on gracious dining entirely and stood over the kitchen sink to eat, dusting the piled-up dishes with another layer of crumbs, you really know what I mean.

Managing your time more effectively is easy once you’ve organized the space around you and cleared the clutter. With this accomplished, you will have made progress on the path toward rewarding yourself with a precious gift – two hours you have been losing each day.

Helper Items

Step Five: Acquiring the Tools to Organize the Space Around You.

In this section you’ll find Helper Items that are recommended based on their functional application in organizing and managing the space around you. Selections were made by reviewing several mail-order catalog companies that carry items designed to make household and workplace organization easier and more efficient. Helper Items that made the cut represent the best value and quality available. Many of them I have used personally; others are recommended solely on their appearance and description in the catalog. The catalog’s reputation for quality products and reliable customer service has also been taken into consideration.

Once you’re ready to begin, approach the process methodically in order to avoid overload, stress, and new clutter. Go through your home and determine the spaces you think you could reorganize in one segment. Assess how long the process will take. For example, make a realistic assessment of the time you think it will take to reorganize your bedroom, bathroom and closet. Ask yourself whether you think you’ll be able to reorganize these areas in one weekend and, perhaps, some evenings, or whether taking on all three spaces at once will mean overload. Decide realistically what will work best for you.

Having the right Helper Items will prevent new clutter buildup while removing old clutter, establishing a fairly accurate time estimate will avoid the buildup of new stress.

Your Daily Guide

Step Seven: Your Daily Guide, or Tick System. An outline designed to assist you in Managing Your Time and the Space around You from day to day.

Awaken each day with a smile.

No Clutter. Leave nothing out from the previous day or evening. Put it back – one touch, one time.

Your home is your companion. It is a reflection of you, and sets the tone for your day. Keeping the space around you organized and managed will help you start each day with stability and a burst of energy.

You gotta have fun.

Remind yourself, “ Time is our richest resource. It is what I do with it that is important.” The choice is yours. Make the right choice.

Read an Excerpt From

IT’S YOUR TIME

• Become a Better Manager of Your Time
• Clear the Clutter
• Acquiring the Right Tools
• Your Daily Guide
• Helper Items

This innovative book, mentioned in Oprah’s O Magazine, will help you take control of your time, reduce stress, and lead a healthier, happier life. When you clear the clutter, you clear the mind. Two hours of productive time are wasted every day through disorganization and clutter. It’s Your Time will take you through your home and workplace, using an easy seven-step method to help you gain back up to two hours each day.

“Alfred let the Batcave become a real mess. It wasn’t organized for efficient crime fighting, until I gave him Joe’s book IT’S YOUR TIME. Now I have more time to chase Catwoman.”
—Adam West, Actor

Acquiring the Right Tools

Step Six: Acquiring the Tools for Managing Your Time

As we learned in Step Four, the essence of managing your time is simply being organized. Being organized keeps you Time Ready, with a clear mind that is capable of Time Awareness. There are a few tools needed for this basic, fundamental process. Many of the required Helper Items were covered in Step Five, under Home Bill paying/Office/Desk/Communications.